01 / Managed desk

Furnished flats run like an operating ledger, not a side errand

Listing preparation, property photography, twice-weekly availability updates and occupancy reporting for Kyiv landlords. One desk, one owner copy, one paper trail from shoot day to payout.

Apartments managed: 47
Median days to fill: 6
Reporting cadence: 2×/wk

Hand over an apartment Read the sample occupancy report

03 / Services

Four services, each with a stated deliverable and cadence

The desk runs a fixed scope for furnished apartments in Kyiv. Nothing is bundled silently: every task below names what you receive and how often it happens.

01

Listing preparation

Title, description and amenity map written for the platforms we publish to, with house rules and check-in wording agreed before go-live.

Deliverable: ready-to-publish listing file Cadence: once, 5 working days
02

Property photography

Daylight frames only, neutral warm grade, no staging added. Each set is dated and versioned so an old frame never reappears in a live listing.

Deliverable: 18+ frame dated set Cadence: at prep, then on refresh
03

Availability updates

Calendars reconciled across every channel with a written change log, so a same-day booking is never sold twice.

Deliverable: reconciled calendar and change log Cadence: twice weekly, Tue and Fri
04

Occupancy reporting

Nights booked, nights available, ADR in UAH and occupancy percentage per apartment, with the change against the prior period.

Deliverable: monthly owner report copy Cadence: monthly, by the 3rd

Read the full service scope and fee schedule

04 / Availability cadence

Twice-weekly reconciliation, on named days

Calendars are reconciled every Tuesday and Friday at 09:40 EET, before the first same-day check-in window opens. Each edit carries a timestamp, the platform it came from, and the initials of the person who made it, so the record is auditable rather than remembered.

Standard: Tue and Fri, 09:40 EET. Included in the management fee.
Daily add-on: Every morning before 08:00 EET, for peak weekends and long stays.
Event override: Same-day close on request, confirmed in writing within 2 hours.

Change log, sampleas of 12 Mar, 09:40 EET

Logged	Source	Change	By
12 Mar 09:40	Booking.com	Closed 3 nights, 14 to 16 Apr	O.K.
12 Mar 09:42	Airbnb	Opened 2 nights, 22 to 23 Apr	O.K.
09 Mar 09:40	Direct	Weekend rate set to UAH 2,450	M.H.
09 Mar 09:44	Booking.com	Minimum stay lowered to 3 nights	M.H.

Sample log. The owner copy is emailed after every reconciliation.

Ask about the daily add-on

05 / Occupancy reporting

Twelve months of nights, ADR and occupancy on one page.

Owner copy is sent on the third working day of each month. The sample ledger below covers a one-bedroom apartment on Antonovycha St, Kyiv.

Sample report. Reporting period Jan to Dec 2025, as of 12 Mar 2026, 09:40 EET.
Month	Nights booked	Nights available	ADR, UAH	Occupancy	Change vs prior year
Jan	21	31	1 850	68%	+6
Feb	22	28	1 900	79%	+4
Mar	25	31	1 950	81%	+9
Apr	24	30	2 050	80%	−2
May	26	31	2 100	84%	+7
Jun	27	30	2 250	90%	+11
Jul	28	31	2 400	90%	+5
Aug	27	31	2 350	87%	+3
Sep	25	30	2 150	83%	+8
Oct	23	31	1 980	74%	−4
Nov	20	30	1 800	67%	+2
Dec	24	31	2 050	77%	+10
Sample data for illustration. Your ledger carries the same columns plus payout timing and the twice-weekly availability reconciliation log. Request a sample for your apartment.

Year to date: 292 nights booked of 365 available, 80% occupancy, average daily rate 2 069 UAH.

06 / Photography Standard

Every apartment shot to one written standard

Minimum 18 frames, daylight only, neutral warm grade. Nothing is staged, moved in, or borrowed for the shoot.

Furnished apartment living room photographed in natural daylight for a rental listing set — Pechersk · 2 rooms · listed 12 Mar 2025 Set v3 · 18 frames

Frames18 minimum, wide frame through to detail
LightDaylight only, shot between 10:00 and 15:00
GradeNeutral warm, no saturation lift, no HDR
VersionsOld sets retired on re-shoot, never mixed

Permission record signed 12 Mar 2025 and filed against the apartment. Sets are re-shot whenever furniture or finishings change, so a listing never shows a room that no longer exists.

Ask for a sample set

07 / Fees

Two lines of cost, published before you sign

One-time listing preparation and photography

UAH 4,500 to 7,500

Charged once per apartment before the listing goes live: an 18-frame daylight shoot, listing copy, amenity set, and the first published version of the photo record.

Management fee

18% to 22%

A share of gross booking value, invoiced after each settled stay. It covers availability reconciliation, the guest messaging desk, calendar and rate upkeep, and the monthly occupancy report.

In the fee

+Listing preparation, copy and amenity set
+Property photography, 18 frames, dated permission record
+Availability updates twice a week, Tuesday and Friday
+Occupancy reporting, owner copy by the 3rd
+Guest messaging and calendar upkeep
+Versioned photo sets, old frames retired

Not in the fee

-Consumables and restocking
-Repairs, furniture and appliances
-Utilities and building dues
-Cleaning beyond the standard turnaround
-Tourist tax and local levies
-Booking platform commission, charged by the channel

Illustrative arithmetic

18 nights booked at ADR UAH 1,75031,500

Management fee at 20% of gross-6,300

One-time preparation and photography, first month only-6,000

First-month owner payout19,200

Steady-month owner payout25,200

Figures in UAH for a one-bedroom apartment in Kyiv, February period. Sample arithmetic, not a forecast. Single tax payer, so VAT does not apply.

Ask for the full fee sheet

07 / Enquiry

Hand the desk your keys and keep the ledger.

Tell us the apartment, the district and the dates you already have booked. You get a written scope back: the one-time prep and photography fee, the management percentage of gross booking value, and the two days each week when availability gets reconciled.

No retainer is charged until the first listing is published and photographed.

Request a managed desk proposal contact@onlineeducatiion.com

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